Terms and Conditions—Interpretation and Binding Nature
Any and all matters or questions not specifically addressed in these Terms and Conditions shall be subject to the sole discretion and interpretation of ICF Colombo Chapter. ICF, in its sole and reasonable discretion, may refuse or cancel a registration at any time and in such event shall not be responsible for any fees or costs incurred as a result of such refusal or cancellation.

Registration Required
Name badges are required for in-person access to/attendance at the International Coaching  Conference  2023. This includes all sessions, networking, and other functions held in conjunction to the conference.

In-person Attendance
Attendance and participation, in person, at the event is limited to individuals who are 21 years of age or older.

Official Language/Interpretation Services
The official language of the Conference 2023 is English.

Purchase of Passes

Purchase of Day 1 Pass (Explore) – You will be able to attend the inauguration of the conference on the 17th of October and the pass will cover the event, refreshments and networking opportunities

Purchase of Day 1 and 2 Pass (Engage) – You will be able to attend the inauguration on the 17th of October and the full conference on the 18th of October. The pass includes refreshments on the 17th of October, morning tea/coffee & refreshments, lunch and evening tea/coffee & refreshments on the 18th of October. 

Purchase of Full Pass (Embark) – You will be able to attend the Inauguration on the 17th of October, full day conference on the 18th of October and Coaching Circle on the 19th of October. The pass will include refreshments on the 17th of October, morning tea/coffee & refreshments, lunch and evening tea/coffee & refreshments on the 18th of October and light snacks & tea/coffee in the morning on the 19th of October.

Inclusions
The in-person registration fee includes admittance to education sessions and meals, and networking events, as outlined in the official International Coaching Conference  2023 schedule. Seating at the conference is on a first seated basis. It is recommended that you arrive early and register prior to the conference commencement.

Purchase of Day 1 Pass (Explore) – You will be able to attend the inauguration of the conference on the 17th of October and the pass will cover the event, refreshments and networking opportunities

Purchase of Day 1 and 2 Pass (Engage) – You will be able to attend the inauguration on the 17th of October and the full conference on the 18th of October. The pass includes refreshments on the 17th of October, morning tea/coffee & refreshments, lunch and evening tea/coffee & refreshments on the 18th of October. 

Purchase of Full Pass (Embark) – Inauguration on the 17th of October, full day conference on the 18th of October and Coaching Circle on the 19th of October. The pass will include refreshments on the 17th of October, morning tea/coffee & refreshments, lunch and evening tea/coffee & refreshments on the 18th and light snacks & tea/coffee in the morning on the 19th of October.

Exclusions
The in-person registration fee does not include travel, lodging, ground transportation, or other out-of-pocket expenses associated with attendance at the International Coaching Conference 2023. Attendees are solely responsible for and must make those arrangements on their own.

Purchase of Day 1 Pass (Explore) does not allows participation in day two and day three of the Conference.

Purchase of Day 1 and 2 Pass (Engage) does not allow participation in day three of the Conference.

Special Dietary Requests, Food Allergies, and Other Special Needs
Individuals with food allergies or special dietary needs must note their specific request(s) at the time of registration. ICF Colombo will make reasonable efforts to accommodate dietary requests; however, ICF Colombo cannot guarantee specific requests will be met. ICF Colombo will not be able to meet specific requests made at the event.

Any special needs pertaining to mobility impairment or other physical limitations should be fully noted/disclosed at the time of registration. This information will be forwarded to the venue and reasonable efforts will be made to accommodate these needs.

Cancellation and Refund Policy
No registration cancellations and refund requests will be accepted. A transfer of registration to another participant will be allowed only up to two days prior to the Conference date. You may make only one transfer per original registrant. The individual submitting the transfer request is responsible for all financial obligations associated with that transfer.  Any transfer requests should be submitted to the organising committee via email to icf2023.asiatours@gmail.com.  Refunds will not be given for no-shows.

Transfers/Substitutions and Lost Badges for in-person Attendees 
Badge sharing is strictly prohibited. Badge reprints, due to a lost badge, will be charged LKR 2,000 and limited to one reprint.

Proprietary Rights of ICF Colombo Chapter
Except as expressly authorized in writing by ICF Colombo Chapter, you are strictly prohibited from selling, licensing, renting, modifying, distributing, copying, reproducing, transmitting, publicly displaying or performing, publishing, adapting, editing, or creating derivative works from such materials, content or other protected work product. Reproduction, copying, creation of derivative works, or redistribution for commercial purposes of any materials or design elements of ICF Colombo Chapter’s or any presenter’s intellectual property is strictly prohibited, without the express written permission of the ICF Colombo Chapter and the presenters. Permission needs to be obtained from both the ICF Colombo Chapter and the presenters.

By attending the International Coaching  Conference 2023, you hereby grant your voluntary consent that your likeness or image, captured by photo or video, or your voice captured by recording, may be used by ICF Colombo Chapter for promotional and archival purposes in print, video and online, or in any other format, without notice or compensation to you.

Code of Conduct
All participants, in-person and virtual, are expected to behave professionally, respectfully, and civilly at all times during the event. Obscene or offensive language or loud, disruptive, abusive, or threatening behaviour directed to any other event attendee, speaker, ICF Colombo Chapter representatives, or building personnel is not conducive to a learning environment and will not be tolerated. Those who violate this policy may be removed from the event and their registration terminated. In the case of such removal, no refunds will be made.

Sale or Public Display of Merchandise
Sale or public display of any merchandise or products at any location, other than that which has been specifically authorized by ICF Colombo Chapter in writing and in advance, is strictly prohibited. Violators will be subject to cancellation of their room reservations and revocation of their event participation and registration without refund.

Sharing of Information
If, when registering for International Coaching  Conference  2023, you granted ICF Colombo Chapter permission to have your electronic personal information stored in our system, the information you provided upon completing your registration will be used to help ICF Colombo Chapter plan and execute International Coaching  Conference 2023 and to contact you with essential event information via email. You can unsubscribe at any time by contacting us at icf2023.asiatours@gmail.com.

Mobile Usage
Please respect your colleagues and speakers. All mobile phones must be turned off during in-person educational sessions, programs, presentations, and meetings.

Disclaimer
Presenters alone are responsible for the content of their respective programs, presentations, which are made available for informational purposes only. The views and opinions expressed in the sessions are not necessarily those of ICF Colombo Chapter and are not endorsed by ICF Colombo Chapter. ICF Colombo Chapter specifically disclaims any and all legal liability or responsibility for the content expressed in the sessions or materials distributed as a part of the session.

Disclaimer of Damages and Liability
ICF Colombo Chapter hereby disclaims and denies any and all liability or responsibility whatsoever for any losses, damages or injuries (including death) to persons or property sustained or alleged to have been sustained by any attendee or any attendee’s employees, agents, guests, or representatives arising out of or resulting either directly or indirectly from attendance at or participation in the International Coaching Conference 2023. Each attendee shall be solely responsible for any property damages, or injuries caused, either directly or indirectly, by the conduct of such attendee (or the attendee’s employees, agents, guests, or representatives) and shall indemnify, defend and hold harmless ICF Colombo Chapter, its officers, directors, employees, and volunteers from and against any and all third party claims, actions, or causes of action, damages, injuries, losses, liabilities, judgments, costs, and expenses, including reasonable attorneys’ fees, incurred or to be incurred by ICF Colombo Chapter and which arise out of such third party claim. This duty of indemnification will survive the conclusion of the International Coaching Conference 2023.

Failure to Perform
ICF Colombo Chapter shall not be liable for any failure to perform or any delay in performing its obligations if the failure or delay is due directly or indirectly to any cause beyond the reasonable control of ICF Colombo Chapter, its employees, volunteers, agents, or representatives which shall include, but is not limited to, fire, flood, explosion, accident, Acts of Nature, including hurricane, tornado, earthquake, acts of terrorism, civil disturbance or emergency or periods of armed conflict, labor strikes or stoppages, public health emergency, including pandemic or epidemic, or travel advisory, or the curtailment of transportation facilities which makes the conduct of the event impossible, illegal, or commercially impractical.

Waiver
Waiver by ICF Colombo Chapter of any of these Terms and Conditions shall not constitute a waiver of any other term or condition or breach of these Terms and Conditions.

Severability
In the event any provision of these Terms and Conditions is held invalid or unenforceable, then neither the remaining provisions of these Terms and Conditions nor other applications of provisions involved shall be affected thereby.

Amendment
These terms and conditions shall be deemed binding upon registrants for International Coaching Conference 2023. ICF Colombo Chapter reserves the right, in its sole and reasonable discretion, to amend such terms and conditions as it determines appropriate and necessary under the circumstances. ICF Colombo Chapter will endeavour to provide registrants with notice of any such changes.